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Global-Geography and Austria-Forum (GGA for short) Privacy and Data Protection policy#

May 2018

The GGA is committed to protecting your personal data and working in accordance with all relevant data protection legislation. This Privacy Notice explains how the GGA processes and uses the personal data we collect about our members.

WHAT DATA DO WE HOLD?#

The GGA may hold data relating to you from a number of sources. The majority of data we hold on editors, members of the consortium and users (i.e. if you are a Main Member, MM for short) is that which you provide by registering if you do. However, even if you use GGA anonymously items like cookies, IP address, or navigation records are known to the system.
  • Personal identifiers and biographical information – for example date of birth, current and past employment, publications and research records and similar information and awards, honours and other indicators of international standing as an academic if you an MM.
  • Contact details – institutional and/or private address data, email addresses, website URLs, telephone (all of these are updated whenever you tell us about changes) if you have registered with GGA.
  • Preference information- how we communicate with you
We are required to ensure that data we hold about you is as accurate as possible, therefore we may update your details based on reliable publicly available sources. For example we may update your address, telephone number or business details and email address if you are an MM.

COOKIES#

The GGA site uses cookies. Information about the cookies we use is available at https://cookiesandyou.com.

GOOGLE ANALYTICS#

The GGA website uses Google Analytics, a web analytics service provided by Google, Inc. Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyze how users use the site. Google Analytics process your data on the basis of their prevailing legitimate interest to cost-efficiently generate easy to use website access statistics (Article 6(1)(f) General Data Protection Regulation). See Privacy Statement for Google Analytics.

HOW DO WE USE YOUR DATA?#

The GGA is an organization lead by internationally recognized and excellent individual academic scholars and researchers that are elected in recognition of international excellence in their own fields. As a not-for-profit registered charity, we seek to promote scholarship and learning and the expertise. The AE therefore primarily uses your data to communicate information and for the promotion of benefits of using GGA services. These can include:
  • Sending magazines or e-newsletters/letters
  • Inviting members to events
  • Seeking members as leading experts
  • Establishing groups of members for projects and activities
  • Publishing activities

These activities may include you being contacted by GGA staff located at our Graz office. If you do not wish to be contacted at all by any means, please send an E-Mail to that extent to office@austria-forum.org.

HOW WILL WE SHARE YOUR DATA?#

Individual data of an MM is accessible only to the individual and also to authorized members as follows: All data is accessible securely to GGA staff in the Graz Data centre.

Limited data may be disclosed to other external organisations acting as our agents: for example to the European Commission or other funding agencies for the purpose of project work that GGA may be engaged in and any contracted partners in such projects.

We may share data with other individual members on request and for bona fide activity within the scope of the GGA mission, duly authorised.

Data is never shared with other organisations to enable other charities to contact individuals in a non-approved manner.

The GGA DOES NOT sell data, or allow third parties to sell on our data where that data has been shared for legitimate and authorised purposes.

HOW DO WE PROTECT YOUR DATA?#

Data of MMs is held securely on a membership database that is held at and managed by staff at the GGA Data centre based at the Technical University of Graz. Individual members may ask for any changes of their data as is visible on the GGA server.

YOUR RIGHTS#

As a member you have the right to:
  • Ask to see, correct, or delete the data we hold about you
  • Object to specific data uses, as described above
  • Object to receiving communications and direct marketing
  • Ask for the transfer of your data electronically to a third party
  • Withdraw your consent to us processing your data at any time. However, this does not affect the lawfulness of processing based on your consent before its withdrawal.

OTHER INFORMATION#

The request for the consent of the data subject is based on the legal justification for processing your data according to Article 6 of Regulation (EU) 2016/679.

The legal basis for processing your personal data for the purposes as described above is that it is necessary for the pursuit of our legitimate interests to support our vision as a registered charity.

This Privacy Notice will be kept under review. Any changes will be posted and updated on our website and you should check this page on a regular basis to make sure that you are aware of the latest version.

The GGA Data Protection Officer (DPO) is responsible for monitoring compliance with relevant legislation in relation to personal data and can be contacted at office@austria.forum.org. You can also contact the DPO if you have any queries or concerns about how we process your personal data.#

This Privacy Notice was created in May 2018.